Guidelines for Exhibitor Sampling
- Sampling is permitted if it is the exhibitor’s product. Exhibitors may sample own product or order from the convention center’s exclusive catering provider, Centerplate.
- Samples are limited to a maximum of 3 ounces of food, 4 ounces of beverage
- Food and/or beverage used as traffic promoters (e.g., coffee, sodas, bottled water) must be purchased from Centerplate.
- Products, and Supplies (ice, napkins, etc.) can be ordered through Centerplate
- Staff serving or preparing samples are encouraged to wear gloves and a mask and have sealed/to-go containers to allow safe transport. Review the On-site Food Sampling & Handling Guide.
- If cooking/preparing samples in the booth, a sneeze guard/plexi divider should be used.
- Selling food or drink on the show floor by exhibitors is prohibited.
- The sampling company/organization will be fully responsible for all liabilities that may result from consumption of their products, and shall waive all liability against Centerplate, Orange County Convention Center, and the City of Orlando.
- On average, exhibitors hand out 700-1200 samples per day (sample quantities are dependent on size of booth and proximity to the Broadway)
- Cleaning stations will be available to exhibitors throughout the show floor.
- All exhibitors wishing to sample must submit this form
Serving Alcohol in Your Booth
- Exhibitors must submit a request to serve alcohol form and gain approval.
- Only Centerplate bartenders may dispense and serve alcoholic beverages.
- Alcohol must be purchased from Centerplate unless you have written approval from them to serve your own manufactured product.
- Exhibitors must have adequate room to serve attendees within the confines of their rented booth space and have appropriate insurance coverage.
- Alcoholic samples are limited to 1 ounce of distilled spirits, 2 ounces of wine and 3 ounces of beer
Cooking In Your Booth
- Exhibitors are permitted to use electric appliances, natural gas, or butane (2 lb. cylinder max) in the booth to cook. LP gas (propane, butane) or natural gas must be disclosed on a cooking, gas, open flame or heat producing device notice form prior to any on-site use. Flammable and combustible liquids, hazardous gases, pressurized cylinders and tanks, and hazardous chemicals (including oxidizers are prohibited inside the convention center. See fire marshal regulations for details.
- Exhibitors demonstrating or using cooking appliances must have: A 2A,40 B.C. fire extinguisher (5 lb. ABC) with a current tag from a licensed fire extinguisher contractor, in addition, a K-class fire extinguisher must be within 30 feet of any fryers in the booth.
- IFPA will arrange for fire watch if required by the fire marshal.
- Each exhibit using cooking or food warming devices may be subject to an individual inspection. Cooking devices must be separated from the public by at least four feet, or by a substantial barrier between the devices and the public.
- No kitchen facilities will be available for exhibitor use. Centerplate provides services to exhibitors that require assistance with food and beverage cooking and sampling. All catering needs must be submitted by October 3 to ensure service and appropriate staff are available. A late fee may be added for any late orders.
- If Centerplate is preparing your samples, you still need to submit this order form and a recipe card at least 30 days prior to the event.
- Centerplate offers dry, refrigerated, and frozen storage for product that needs to be stored prior to recipe involvement. This is separate from product storage offered by GES, which will be brought out to your booth based on the shipping label used. Centerplate offers dry, refrigerated, and frozen storage for product that needs to be stored prior to recipe involvement. There is a receiving charge of US$125.00 and a delivery fee of US$100.00 per delivery to your booth. Storage fees are $275 per pallet per day for dry, $375 per pallet per day for refrigerated and $475 per day for freezer. A service charge of 20% and FL State Sales Tax of 6.5% will be assessed to all orders.
- Keep your samples at a food safe temperature, order Refrigerated Display Cases early before they sell out.
- Pack catering product separate from booth and other perishable items, use the catering shipping labels.
- Review the Perishable Products Shipping and Handling information for getting produce to the show.
- Contact our Recommended Produce Supplier for help with pre-show storage or sourcing your product.
- Contact the Domestic Perishable Product Shipping Provider for help transporting your product.
- Contact the International Freight Forwarder if you are sending products internationally.