Exhibitor Schedule

All booths may set up Saturday through Wednesday, but check your assigned target freight move-in time (the day/time your freight must check into the marshalling yard). If you have to change that time, you can submit a target variance request form before September 21.

Target Freight Move-In Map

Only Booth Worker Badges and registered EACs with credentials are permitted to access the floor during setup and tear-down hours. Trade Show Only badges are only allowed on the show floor during expo hours.

Saturday, Oct. 10

7:00 a.m. – 5:00 p.m. Booth Setup

Sunday, Oct. 11

7:00 a.m. – 9:00 p.m. Booth Setup

Monday, Oct. 12

7:00 a.m. – 9:00 p.m. Booth Setup

Tuesday, Oct. 13

7:00 a.m. - 9:00 p.m. Booth Setup

8:00 a.m. - 5:00 p.m. Floral Only Product Delivery

Island Booth Deadline: All booths 400 sq. ft. or larger must be finished with major exhibit construction with empties tagged by 5:00 p.m. when the  Clean Floor Policy* goes into effect. Product merchandising and minor booth construction may continue through Wednesday.

Wednesday, Oct. 14

8:00 a.m. - 5:00 p.m. Refrigerated/Frozen Product Delivery
Contact GES for a more exact delivery time estimate.

7:00 a.m. - 5:00 p.m. Booth Setup for all booths
Major construction must be complete by 2:00 p.m. so we can begin clearing aisles. Product merchandising and minor booth setup may continue. 
No-Show Policy: Exhibitors who have not begun setup by 2:00 p.m. on Wednesday, Oct. 14 will be considered a "No Show" unless you have notified Show Management.

Thursday, Oct. 15

6:00 a.m. and 8:00 a.m. Refrigerated/Frozen Product Delivery

8:00 a.m. - 10:00 a.m. Product Removal
GES will begin removing all freight at 8 a.m. in preparation for show opening.

10:00 a.m. – 5:00 p.m. Expo Open

Friday, Oct. 16

6:00 a.m. and 8:00 a.m. Refrigerated/Frozen Product Delivery
All products tagged for Friday will be delivered to booths. GES will begin removal at 8:00 a.m. regardless of whether you've gone through everything. Any product left in refrigerated storage after noon on Friday will be donated to the food bank.

10:00 a.m. – 5:00 p.m. Expo Open

5:00 p.m. - 10:00 p.m. Booth Dismantle
Any exhibitor seen tearing down before 5:00 p.m. will be penalized 1 priority point, which will impact your 2027 booth assignment.

Check your target freight move out day/time to determine when your carrier should pick up your return freight.

5:00 p.m. - 10:00 p.m. Exhibitor Lounge
Relax in the Exhibitor Lounge while you wait for your empties.

6:00 p.m. EACs will be permitted on the show floor.
This allows time for carpet removal after the show.

Pack up any valuables in your booth and tag items for donation that you do not want to ship home. While we have roaming security, IFPA is not liable for anything stolen or damaged during this process. We strongly advise having in-booth dedicated security, locking up valuables, and/or covering anything you wish to protect.

Saturday, Oct. 17

7:00 a.m. - 7:00 p.m. Booth Dismantle

Check your target freight move out day/time to determine when your carrier should pick up your return freight.

Sunday, Oct. 18

7:00 a.m. – 7:00 p.m. All exhibitor materials MUST be removed by 7:00 p.m.

Monday, Oct. 19

Carriers MUST be checked in by 8:00 a.m.

*Clean Floor Policy
Due to the volume of crates—and to facilitate the installation and cleaning of aisle carpet— a Clean Floor Policy will be enforced. All aisles must be 100% clear of crates, product, ladders, gang boxes or any other items that may impede the installation of aisle carpet or they will be removed promptly, regardless of whether they are labeled. Requests to bring crates back from storage to the show floor before show opening are contingent upon the time it is requested and availability of forklift drivers. Labor fees will apply.

Shipping

All planning details, ordering, deadlines, and logistics are available in the Exhibitor Service Kit.

Advance Freight Receiving Dates (non-perishable materials only)
Tuesday, September 8 - Monday, October 5
Monday - Friday, 7:30 a.m. - 4:00 p.m.
Advance freight will be delivered to your booth space before exhibitor move-in to expedite your setup.

Direct Shipments (perishables & booth materials)
Saturday, October 10 - Wednesday, October 14
8:00 a.m. - 4:30 p.m.
Orange County Convention Center - West Hall