Perishable Product Shipping & Handling

Before shipping perishable products to the show, review the following information to ensure smooth delivery.

To avoid onsite confusion/lost freight, make sure all crates and containers are clearly labeled with:

Your booth number
Exhibiting company name
Contact number
The correct color-coded label telling GES where it needs to go

Shipping Perishable Product/Floral

Perishable product and floral shipments may NOT be shipped to the advance warehouse.
Perishable product will be accepted at the show site beginning Monday, October 13.
If you need assistance with domestic shipping of perishables, contact our approved Perishable Shipping Provider.
If you need assistance with international shipping and customs, contact our approved Freight Forwarder.
All delivering carriers and personal vehicles must check in at the marshalling yard prior to show site deliveries. Shipments will be directed to the warehouse, unloaded, and based on label instructions brought to on-site cold storage.
Review the exhibitor schedule for detailed dates and times to stay on track with your setup and shipping.
Provide your on-site booth contact with all shipment tracking information and your drivers’ contact number.

Labeling and Shipment Packing Tips

NEVER mix booth freight and perishable product on the same skid. Pack perishable products separate and include a bill of lading (BOL) with a separate weight certificate to take advantage of the 25% GES discount on material handling rates (listed below).
- Each shipment must be manifested on a separate bill of lading or receipt indicating the number of pieces, and total weight.
- Company name and booth number must be clearly marked on EACH container.
Label your refrigerated product with the appropriate color-coded refrigerated storage labels to indicate the day you want that product taken out of refrigerated storage for delivery to your booth.
Place labels directly on the product boxes and then shrink wrap. Be sure that the labels are clearly visible on each side of the pallet.

Labels to Use by Shipment Type/Destination

Any product going directly to your booth, not to refrigerated storage

Direct shipment AND do not refrigerate labels (to avoid any confusion)

D RUSH Direct Shipment Direct to Booth Label Global Show GES

GPFS Label: DO NOT REFRIGERATE deliver to booth

Product that ships direct to the show and into frozen storage

Frozen direct AND daily delivery labels telling GES when to bring it to your booth

F RUSH Direct Shipment Frozen Storage Item Label Global Show GES

Product that ships direct to the show and into refrigerated storage

Refrigerated direct AND color coded daily delivery labels telling GES when to bring it to your booth

R RUSH Direct Shipment Refrigerated Item Label Global Show GES

GPFS label for Thursday, Friday and Saturday

(separate trailers are used for floral)

Refrigerated Direct AND floral Wednesday delivery labels

R RUSH Direct Floral Shipment Refrigerated Item Label Global Show GES

Delivery label for GPFS: Floral Refrigerated Storage Deliver to booth on Wednesday

Product that should go directly to Aramark Catering

Warehouse Hours: 7:00 AM - 3:00 PM (Monday - Friday)
Aramark @ the Anaheim Convention Center
1850 West Street, R-5
Anaheim, CA 92802
ATTN: (Name of Sales Rep you are working with)
RE: GPFS - Exhibitor Name and Contact

DO NOT mix it with products that need to go to your booth -
additional labor charges will apply, and the caterer may not receive it on time.

DO NOT use refrigerated storage labels on catering product.

Refrigerated/Frozen Storage 

The storage charge includes delivery of the product to/from storage and your booth one time per day. Deliveries will take place before and after show hours. You do not need to schedule labor or equipment for these deliveries.

Refrigerated/frozen product storage is available; reserve it ahead of time to guarantee space.
The minimum charge for product handling is $1.05 per pound. Your invoice will be based on actual usage.
Storage space may be limited. Twenty-four-hour watchman service will be provided. However, all goods are stored at your own risk.  
Any product left in the refrigerator/freezer trailers AFTER 12:00 p.m., Saturday, October 18 will be donated.

*Note: The IFPA Booth Packages for 10ft x 10ft booths include complimentary storage, and the 10ft x 20ft include discounted storage, 25% off the listed rate. 

On-Site Perishable Product Delivery 

All product delivery and pick-up between refrigerated storage and your booth is provided by GES at NO CHARGE.

GES will send email notification for product arrival to your primary booth contact on file.
- You may provide a different preferred email address for notification by  submitting this form. You may also contact the GES Servicenter to verify your shipment has been received. 
All products will automatically be delivered - no forms required! Use the color-coded labels to show which day product is needed, and do not forget to mark your booth number on all sides of the crates. 
Communicate to your team the time your product will be delivered and picked up from your booth each morning (see below).  
Upon delivery of product each morning, re-label any remaining product with either Trash, Food Bank, or the appropriate daily color coded labels for GES pickup (labels will be provided onsite).

Wednesday Floral Delivery

Use the color-coded label - Wednesday for floral items that should be delivered to booths on Wednesday.
If your product arrives at the marshalling yard on Wednesday, delivery will be based on the timing of when your truck unloads.
Schedule the pick-up of any remaining product to return to refrigerated storage at the GES Servicenter.

Thursday Product Delivery 

Use the color-coded delivery label - Thursday to have your items delivered to your booth Thursday.
If your product arrives at the marshalling yard on Thursday, delivery will be based on the timing of when your truck unloads.  This is a very busy day for product arrivals.
Schedule the pick-up of any remaining product to return to refrigerated storage at the GES Servicenter.

Friday/Saturday Product Delivery 

Use the color-coded delivery label - Friday or Saturday to have your items delivered to your booth Friday or Saturday.
Product deliveries are between 6:00 a.m. and 8:00 a.m.  
Product going back to storage will be picked up from your booth starting at 8:00 a.m.
To open the show on time, product will be picked up promptly. Be sure to arrive prior to these published pick-up times or you could be charged handling fees to have them brought back out.

Importing Produce to the United States 

Review the state and federal regulations to ensure compliance if you are importing produce, plants, or floral product into the United States. Apply for any necessary permits early as processing time may be significant. Note that many states have different regulations.  

USDA Animal and Plant Health Inspection Service (APHIS) 
USDA APHIS Plant Protection and Quarantine (PPQ) regulates the importation of plants and plant products under the authority of the Plant Protection Act. PPQ maintains its import program to safeguard U.S. agriculture and natural resources from the risks associated with the entry, establishment, or spread of animal and plant pests and noxious weeds. 

You may be required to submit a permit application to the USDA for in order to import certain items. Please review this information early so that you have any necessary permits in advance of the show.

Food and Drug Administration 
All food importers involved in the manufacturing, processing, packaging, or distribution of food and beverage products must register with the U.S. Food & Drug Administration (FDA). If exhibitors are not registered, their goods may be held until they come into compliance with FDA regulations.  
 
Food facility registration helps the FDA determine the location and source of a potential bioterrorism incident or an outbreak of foodborne illness and quickly notify facilities that may be affected. There is no cost to register or to make updates to your registration.

Contact

Kyle McMillan

Director, Trade Shows

International Fresh Produce Association

+1 (302) 607-2130 Email Kyle McMillan

Nancy Pickersgill

Trade Show Coordinator
International Fresh Produce Association

+1 (302) 781-5857 Email Nancy Pickersgill

Shipping Perishable Product/Floral

Shipping Perishable Product/Floral

Labeling and Shipment Packing Tips

Labels to Use by Shipment Type/Destination

Direct to Booth

Any product going directly to your booth, not to refrigerated storage

Direct to Frozen Storage

Product that ships direct to the show and into frozen storage

Direct to Refrigerated Storage

Product that ships direct to the show and into refrigerated storage

Floral Product Going Direct to Refrigerated Storage

(separate trailers are used for floral)

Direct to Aramark Catering

Product that should go directly to Aramark Catering

Refrigerated/Frozen Storage

On-Site Perishable Product Delivery

Importing Produce to the United States

Contact

Refrigerated/Frozen Storage 

On-Site Perishable Product Delivery 

Importing Produce to the United States 