On-Site Information Guide

Be prepared on-site with all the information you need.

Before You Go

Use this page as your quick onsite reference before arriving at the show. Review the key badge, setup, delivery, parking, support, rules, dismantle and donation details before you arrive, and check the mobile app onsite for the most current schedule and location updates.

Badges & Tickets
Booth Setup
Onsite Support
Marshalling Yard & Parking Info
Perishable Product Delivery
Rules and Regulations
Booth Dismantle
Food Bank & Booth Donations

Badges & Tickets

Registration: All badges, tickets and upgrades can be accessed through your IFPA account (booth contacts have access to exhibitor badge credits).
Badge Access: Check that you have the right type of badge.
- Booth Worker Badges (2 credits)
  - Access to the show floor before, during and after expo hours
  - Upgrade to All Access (General Sessions, Education Festival, Receptions)
- Trade Show Only Passes (1 credit)
  - Access to the show floor during expo hours only
Badge Pickup: Badge pickup opens Tuesday at the Orange County Convention Center, with badge kiosks available at the Hyatt and Rosen Centre hotels. Download the mobile app for registration desk hours.
- Registrants were emailed a QR code for onsite pickup. Need it re-sent? Email our Registration Team.
- Register in advance on your own device before pickup.
- If arriving before Tuesday, visit an EAC desk in the OCCC lobby to receive a wristband to access the show floor.
- Badges will not be mailed; all badges must be picked up onsite.
Welcome Reception Tickets: Exhibitors get 2 free tickets. Primary booth contacts were emailed a QR code to print those tickets onsite, which can be given to anyone. Additional tickets are available via the badge system or at the door.

Review Exhibitor Badge Registration.

Booth Setup:

Exhibitor Setup begins Saturday, Oct. 10. Review your assigned target move-in time so your carrier arrives at the Marshalling Yard on schedule and avoids fees or delays.
GES will unload and deliver materials to your booth.
All booths 400+ sq. ft. must be finished with major exhibit construction with empties tagged by 5:00 p.m. Tuesday when the Clean Floor Policy goes into effect. Product merchandising and minor booth construction may continue through Wednesday.
Exhibitors who have not started setting up by 2:00 p.m. Wednesday will be considered a no-show. If you will be arriving/setting up late, please notify Show Management.

Need the latest updates?

Download the Mobile App for information at your fingertips:

Full Schedule (and updates)
Floor plan
Events, sessions and more
Show information, including registration hours and locations, Wi-Fi, help, shuttles and more.

Onsite Support

Assistance with your booth setup or services?
Product delivery, furniture, freight or labor - GES: Text +1 (321) 351-3974 or Call +1 (562) 356-3777
Electric, utilities, rigging, Fire Marshall assistance - OCCC: Call +1 (407) 685-9824

Help on the show floor?
Look for a GES representative in the aisles or your assigned Floor Manager:

2026 GPFS GES representatives

Last Minute Orders?
Visit one of our Exhibitor Services locations on the show floor: Hall A, Hall B (all vendors), Hall C.
Or call one of our official show vendors:

Buckalew Hospitality: Talent	+1(407) 810-6596
Commodity Forwarder \| Kuehne+Nagel	+1(310)623-9526
DTA Security Services	+1(407) 685-4003
Du Col Portraits: Photographer	+1(703) 539-2049
Expo Badge: Lead Retrieval/Badge Scanner	+1(407) 685-4002
Floral Expositions: Plant and Floral	+1(407) 595-8647
Freeman: Audio Visual	+1(321) 245-8622
Lowe Refrigeration	+1(678) 684-8826
Prosponsive Logistics: Perishable Shipping	+1(678) 395-2320
Second Harvest Food Bank	+1(407) 514-1098
Smart City: Internet/Phone	+1(407) 685-2000
Sodexo: Catering	+1(407) 685-9857

IFPA Show Management?
Visit the Expo Office in W207A or call Nancy at +1 (302) 781-5857.

Marshalling Yard & Parking:

Address: 7945 Mandarin Drive, Orlando, FL, 32819, USA
All deliveries, including personal vehicles, must check into the Marshalling Yard
- Carriers must check in by 2:00 p.m. for same-day unloading.

Personally Owned Vehicles (POV)

If you are making a delivery using a personally owned vehicle, after checking in at the Marshalling Yard, a dock foreman will give you a pass and direct you where to unload. You will need the registered booth name, booth number and identification.

Parking: The Orange County Convention Center (OCCC) operates on-site vehicle parking at both West and North-South Buildings. Additional parking is also offered at the Destination Parkway Garage. Parking rates vary upon vehicle size and entry time. Parking spaces operate on a first-come, first-served basis. For those who plan on driving to the convention center, event-specific parking areas will be listed on roadway signage on International Drive, Universal Boulevard, and the surrounding area.

Perishable Product Delivery:

GES will send the primary and secondary booth contacts an email notifying you that your perishable product shipment arrived in the marshalling yard. If you want to add someone to that notification, submit this form.

Perishable product will be accepted at the show site beginning Sunday, October 11.

All product delivery and pick-up between refrigerated storage and your booth is provided by GES at NO CHARGE. Product will be delivered to your booth during the following times according to the color-coded labels used:

Tuesday, Floral Only between 8:00 a.m. and 5:00 p.m.
Wednesday, between 8:00 a.m. and 5:00 p.m.
Thursday, between 6:00 a.m. and 8:00 a.m.
Friday, between 6:00 a.m. and 8:00 a.m.

Use the Color-Coded Refrigerated Storage Delivery Labels to show which day specific product is needed. Any product received without a specific color-coded label indicating a specific delivery day will default to "Thursday" delivery without exception. Use "Do Not Refrigerate" labels for non-refrigerated items to be delivered directly to your booth.

Review Shipping Perishable Items

Rules and Regulations:

Florida is a right-to-work state. Full-time employees of the exhibiting company may set up and dismantle their own booth. Services such as electrical, rigging, plumbing, utilities, and material handling must be performed by authorized labor (GES & OCCC).
Dollies, carts, strollers and wagons are prohibited on the show floor.
Solid walls are discouraged as they block sight lines to neighboring booths and should be kept to a minimum, if possible (rules for full walls will roll out next year).
Exhibitors in a corner booth are permitted to remove the aisle-facing rail.
Exhibitors must review the Fire Marshal Regulations for information about construction, display materials and cooking in your booth.
All exhibitors with multi-level or covered booths must submit an application for review and approval by the Fire Marshal at least 60 days prior to move-in.
Exhibitors sampling products must submit a sampling authorization form.
Be respectful of your neighbors; keep noises below 75 dB (if they can't carry on a conversation, it's too loud).
No soliciting business or sampling product outside booth space unless an agreement has been made through sponsorship opportunities.
Children under 18 are not allowed on the show floor during setup or dismantling.
Attendees may only leave carrying 1 bag of exhibitor product per day.

Review Rules and Regulations.

Booth Dismantle:

Exhibitor tear-down begins Friday, Oct. 16 at 5 p.m.

All booths are assigned a target move-out day and time. This is when your carrier needs to check in at the Marshalling Yard to pick up your return materials.

Relax in the Exhibitor Lounge while you wait for your empty crates!
Go to the Exhibitor Lounge in Room 206A at the entrance to Hall A4|B1 where you can get updates, enjoy food & beverages while you wait. The return of empties will take hours; if you leave your booth, please secure or remove any valuables.

EACs may enter the floor at 6:00 p.m.
Early tear-down before 5:00 p.m. will incur 1 Priority Point penalty.
Submit a pre-printed material handling form before the show and on-site you will receive pre-printed outbound shipping labels and your bill of lading.

Once your booth is packed, labeled and ready for load out, submit your bill of lading (BOL) to GES and ensure your carrier is checked in at the Marshalling Yard at your allocated move-out time. GES will call your carrier to the docks and load it out.

Review Exhibitor Schedule

Donations

Help us donate as much as possible from the show floor to communities in need. Use the pink food bank labels for anything you are not shipping home, including furniture, vinyl banners, appliances, water bottles, produce and floral product.