On-Site Information Guide

Be prepared on-site with all the information you need.

Before You Go: Exhibitor Checklist

Download our Mobile App for the most up-to-date information, and review these essentials so you're ready for anything onsite.

Badges & Tickets
Booth Setup & Onsite Support
Marshalling Yard & Parking Info
Perishable Product Booth Delivery
Rules and Regulations
Booth Dismantle
Food Bank & Booth Donations

Badges & Tickets

Badges Mailed: Sent via FedEx on Sept. 23 to the primary booth contact. Don't forget to pack it—reprints cost $100.
Badges for Onsite Pickup: Badge pickup opens Wednesday in the Hilton Anaheim and Anaheim Convention Center Box Offices A/B & C/D, and the Arena. Download the app for reg desk hours.
- Registrants were emailed a barcode for onsite pickup. Need it resent? Email our Registration Team.
- Register in advance on your own device before pickup.
- If arriving before Wednesday, visit an EAC desk in the B/C or North Lobby to receive a wristband.
Badge Access: Check that you have the right type of badge. Those with Trade Show Only Passes cannot access the floor during setup hours.
- Upgrade your Booth Worker Badges to All Access so they can benefit from education sessions and networking events.
Welcome Reception Tickets: Exhibitors get 2 free tickets. Primary booth contacts were emailed a barcode to print those tickets onsite. Additional tickets are available via the badge system or at the door.
Online Registration: System will remain open. All badges, tickets and upgrades can be accessed through your IFPA account. Only booth contacts have access to the exhibitor badge credits.

Booth Setup & Onsite Support:

Exhibitor Setup: Setup runs Sunday, Oct. 12 - Thursday, Oct. 16, but refer to your assigned target move-in time for when your carrier should arrive at the marshalling yard to avoid fees/delays.
GES will unload and deliver materials to your booth.
All booths 400+ sq. ft. must be finished with major exhibit construction with empties tagged by 7:00 p.m. Wednesday when the Clean Floor Policy goes into effect. Product merchandising and minor booth construction may continue through Thursday.
LIFO booths begin setup Thursday at 1:00 p.m. and may set up as late as needed.
Exhibitors who have not started setting up by 2:00 p.m. Thursday will be considered a no-show. If you will be arriving/setting up late, please notify Show Management.

Need help onsite?
Questions about product delivery, utilities, rigging, furniture, freight or labor?
Look for a GES representative roaming the aisles, TEXT +1 (714) 510-3596 or CALL +1 (562) 356-3777.

Last minute orders?
Visit the Exhibitor Services Area in the left corner of Hall D (all vendors) or right corner of Hall A (GES & Lowe Refrigeration).

2025 GES show floor managers for GPFS exhibitors with four headshots and contact information

Contact Official Show Vendors:

Aramark: Catering	+1(714) 765-8800
Buckalew Hospitality: Talent	+1(407) 810-6596
Expo Badge: Lead Retrieval/Badge Scanner	+1(714) 765-2000
Floral Expositions: Plant and Floral	+1(407) 595-8647
Freeman: Audio Visual	+1(321) 245-8622
f-stop photography	+1(703) 539-2049
Lowe Refrigeration	+1(407) 812-2424
Prosponsive Logistics: Perishable Shipping	+1(678) 395-2320
Second Harvest Food Bank	+1(949) 208-3186
Smart City: Internet/Phone	+1(404) 222-5303
Security Services	+1(714) 765-2025

Marshalling Yard:

Address: 1629 Claudina Way, Anaheim, CA 92805, USA
Required for all deliveries, including personal vehicles
Please ensure your carrier has this Marshalling Yard information for deliveries and pickups.
Carriers must check in by 2:00 p.m. for same-day unloading.

Personally Owned Vehicles (POV)

If you are making a delivery using a personally owned vehicle, you must check in at the Marshalling Yard before going to the convention center. A dock foreman will give you a dock pass and direct you where to unload. The registered booth name, number and identification will be required.

Floral Deliveries

Personally owned vehicles may skip the marshalling yard and go directly to the North Building's Car Park #1, Level P4, for self-unloading. GES will be offering cartload service, or you can hand-carry it in through the escalators/freight elevator.

Parking: The Anaheim Convention Center has parking at daily rates ($25). You can park in designated lots like CP1 (by North Hall) and CP4 (behind Hall E). View the Parking Map for details.

Perishable Product Delivery:

GES will send the primary and secondary booth contacts an email notifying you that your perishable product shipment arrived in the marshalling yard. If you want to add someone to that notification, submit this form.

Perishable product will be accepted at the show site beginning Monday, October 13.

All product delivery and pick-up between refrigerated storage and your booth is provided by GES at NO CHARGE.

Delivery times: Thursday: 8 a.m. - 5 p.m., Friday & Saturday: 6 a.m.-8 a.m., based on color-coded daily labels used.
Refrigerated floral products will be delivered starting on Wednesday, based on the color-coded floral delivery labels used.
Use "Do Not Refrigerate" labels for non-refrigerated items.

Learn more about perishable shipping and delivery.

Rules and Regulations:

If your exhibit preparation, installation, or dismantling requires more than 30 minutes, you must use union personnel supplied by GES.
Dollies, carts, strollers and wagons are prohibited on the show floor.
Inline booths must maintain a clear line of sight, the front half of which may not exceed 4 feet high.
Be respectful of your neighbors; keep noises below 75 dB (if they can't carry on a conversation, it's too loud).
No soliciting business or sampling product outside booth space unless an agreement has been made through sponsorship opportunities.
Children under 18 are not allowed on the show floor during setup or dismantling.
Attendees may only leave carrying 1 bag of exhibitor product per day.

Review all our Expo Rules and Regulations.

Booth Dismantle:

Exhibitor tear-down begins Saturday, Oct. 18 at 5 p.m. - 10 p.m., and all booths are assigned a move-out date (i.e. when your carrier should arrive).

Relax in the Exhibitor Lounge while you wait for your empty crates!
Head to the courtyard on the show floor between Halls A & B to relax, recharge, get updates, and enjoy food & beverages while you wait. The return of empties will take hours; if you choose to leave your booth, please secure or remove all valuables.

EACs may enter the floor at 6:00 p.m.
Early tear-down before Saturday at 5:00 p.m. will incur 1 Priority Point penalty.
Floral empties are stored separately; expect them to be returned by 9:00 p.m. Saturday.
Submit a pre-printed material handling form before the show and on-site you will receive pre-printed outbound shipping labels and your bill of lading.

Once your booth is packed, labelled and ready for load out, submit your bill of lading (BOL) to GES and ensure your carrier is checked in at the marshalling yard at your allocated move-out time. GES will call your carrier to the docks and load it out.

Review the Exhibitor Setup & Tear-Down Schedule to ensure a smooth move-out process.

Donations:

We want to donate as much as possible from the show floor to communities in need. Use the pink food bank labels for anything you are not shipping home, including furniture, vinyl banners, appliances, water bottles, produce and floral product.

Items left in refrigerated storage after noon Saturday will be donated.

Visit the IFPA Show Office in Lobby B/C, Room 119 or call Nancy.